What is Bluebeam Revu Software?
More than a PDF viewer, or annotation tool, Bluebeam Revu is an efficiency and collaboration software for anyone who works with technical files. The power of Bluebeam Revu is founded in the dynamic power of the PDF file format. Although common, a PDF file is much more versatile than most people know. PDFs actually serve as a container that is capable of housing much more data than just the represented image information. In fact, they are also capable of containing a collection of meta data including annotations, layers, digital signatures, 3D information, and much more.
Read along or just jump to the topic that interest you.
- Bluebeam Navigation
- File Access
- Tool Chest
- Keyboard Shortcuts
- Markups List
- Bluebeam Studio
- Search Tool - Text & Visual Search
- Compare Documents & Overlay Pages
- Navigating Multipage PDF Files
- Create Page Labels & Batch Hyperlinks
- Who uses Bluebeam Revu?
Before diving into any of the advanced features of Bluebeam Revu, it is important to first know the layout of the interface and how to navigate around your files. Luckily, Revu is quite intuitive, but there are some basics that you should get familiar with to get started.
Navigating the interface is done through a various bars and panels. At the very top of the page is the Command Bar where you will find all of the core functions. Via Tools, you can simply toggle on/off the tools that you want displayed. With Tools visible in the Tool Bar, you can also reorganize Tool groups to your liking.
In addition to the tool bar, commonly used commands are readily available from both the left and right panels. At the bottom of the page is the Markups List. This is a record of data regarding each markup or annotation that is made on the page. More than just notes, the Markups List is extremely powerful - giving you the power of Excel speadsheets built-in to your file. This data can be sorted, filters, and even used to generate reports.
Once you get your layout just the way you want, save it as a Custom Profile. Profiles are saved layouts of the interface for created for a specific need. Or you can simply select another of one of pre-loaed Profiles that install with Revu.
File Access is designed to speed up your productivity. It gives you the ability to quickly recall recently opened files without having to navigate any directories. Plus, you can save “favorites” by pinning them and even creating custom groups.
Bluebeam Revu hosts a wide selection of markup tools ranging from basic text tools, clouds, callouts, plus a lot more. Simply click the tool you need and start making notes on your sheet - it is that easy.
Change the properties of a markup at any time with the Advanced Properties Toolbar. Use this to quickly change the border color, fill, opacity, and more.
Now that you have made some markups and changed the properties, save them to use them again. The Tool Chest makes marking up documents much more efficient by storing and organizing frequently used markups for easy use and reuse. It automatically remembers recently used markups, can reapply a markup in its entirety or just using its properties, and automatically scale tools to fit different drawings without having to recreate the tool to match the drawing's scale.
Easily change the size of the Tools Icons in the Tool Chest to best fit your screen by adjusting the slider below.
Even with the powerful Toolbox feature, markups can keep you busy, especially if you are switching between multiple files and utilizing different common tools. Luckily, Bluebeam comes with a bunch of built-in keyboard shortcuts to further speed up a user’s workflow. Plus, with the release of Revu 2018, users now have the ability to create custom keyboard shortcuts.
Drawing Markup Shortcuts
Text & Other Markups
View & Navigation
Learn more about Shortcuts, plus 20 essential tips & tricks in the Ultimate Bluebeam Revu Tool Kit
After the takeoffs are complete, designs reviewed, and notes have been made, you can manage and track your changes with the Bluebeam Markups List. Each notation made can be filtered, searched, imported and exported.
Assign responsibilities and tasks to keep track of changes as they happen. Then run a Summary Report that will highlight and detail each markup on the page. TAVCO Tip: If running a PDF Summary, choose “Amend and Hyperlink to Current PDF” so that each markup in the report will link directly to the markup on the document.
Bluebeam Studio is the completely free, cloud-based collaboration platform that comes with every license of Revu. Get your team members updated in real time, with Bluebeam Studio through a single source of truth for your team and business partners.
Studio offers two different ways to collaborate.
- Studio Projects
- Studio Sessions
Studio Projects function like a Project Management platform. Upload your project directories to Studio and start sharing. Bluebeam will even keep the integrity of your file directory, so there is no need to make any special changes. You can even upload any file type you like including Word documents, Excel Spreadsheets, images, PDFs, DWGs, etc. Note: Bluebeam Revu will only open and view PDF files. Any other file types will require another software application capable of performing that task.
Once the files are in Projects, you can invite anyone you like to be part of that project via email. Once they have permission, they will see the most current version of the file available. So, if any changes have been made, the cloud-based version will reflect that.
If a user wants to mark up the drawing or make other changes, they will need to “check out” the file, preventing anyone else access to it until it is checked back into Projects.
Studio Sessions is a truly powerful collaboration tool that allows you to meet with others live to review and annotate drawings. Think of it as a digital meeting room. You can either created a brand-new session or take any file in Studio Projects and launch a Session.
Construction documents are full of data. Often contractors or other project partners need to quickly search a set of plans to identify specific, important information. Manually reviewing a set of printed plans is laborious, tedious, and prone to mistakes. Luckily, there is a faster and more accurate way - the Search Tool in Blubeam Revu. For those who use it, Bluebeam's Search Tool is a game-changer for working with construction plans.
Enable the Search Tool
Once in Bluebeam, ensure that the Search Tool is accessible. In Revu 2018, simply right click on the left-side toolbar to open a Menu. Under the show command, you can toggle on/off the features that you wish to display. Be sure that the Search Tool is enabled.
With a document open, and the Search Tool selected, you will see two different icons for Search Methods. The first is Text Search and the other is Visual Search. Both are extremely handy in relation to construction plans. Text search will allow to find character strings, while visual search will use the internal OCR engine to identify selected shapes and objects.
For example, consider searching for the term CNEL (Community Noise Equivalent Level) within a document referencing California Building Codes. Once the search term is entered, simply click Search and Bluebeam will do the rest.
The search results display on the lower left-hand side of the screen. From here you can select all (or individual items) and perform further actions.
With the search results selected, the Check Options icon will present a menu for further actions including highlight, redaction (eXtreme version only), and other text options. Any of these functions can be applied in bulk with a single click.
Find and Count the Sinks in Bluebeam Revu
In this example, consider a drawing of a hotel with many rooms and your job is to count the number of sinks in order to provide a bid for this project. You could print out this sheet and conduct a very traditional manual takeoff, but it can be very time consuming. Instead, rely on the power of Bluebeam's Visual Search tool.
In the Search Tool, select the icon for Visual Search. Then, choose Get Rectangle to draw a box around the option that you want to search for in the drawing. In this case, click and drag a rectangle around a sink on the sheet. Once complete, click Search.
Once the Visual Search is complete, the results are displayed in the lower-left, just as with a Text Search. Likewise, you can select the Check Options icon for a menu of further actions. Like with text, these results can be highlighted or hyperlinked. But, another very powerful function is the Count Measurement tool.
By applying a count measurement, Bluebeam will auto-calculate the number of items and keep of record of that information in the Markups List. Here the data can be tracked, sorted, and manipulated to meet your needs. Custom columns can be created to apply cost metrics to items in the Markups List and reports you can run reports directly from this panel.
If the Visual Search results are not optimal, you may need to adjust the sensitivity of the OCR profile to best match your situation. This is easily performed by adjusting the sensitivity slider under options.
When it comes to identifying plan revisions, the manual process can take hours. Luckily, you do not have to lay two printed sheets side-by-side to determine changes. Bluebeam makes it simple with “Compare Documents” and “Overlay Pages. ” Both are two powerful, built-in Bluebeam functions for comparing plans.
By using Compare Documents, you simply pick the two files that you want to examine. Once selected, Bluebeam Revu 2018 analyzes the files, pixel-by-pixel than creates a new file that is automatically annotated with cloud markups that highlight the differences. Also, each cloud is listed as a line item in the Advanced Markups list. From here, the reviewer can change or add properties as needed.
While Compare Documents is awesome for reviewing two files, sometimes there is a need to look at several at the same time. No worries, Bluebeam Revu also offers another comparison tool called, Overlay Pages. This uses the "light table" format where the documents are stacked on top of one another in order to identify any changes or issues.
Although there are many different types of Bluebeam users, there are 3 primary positions within architecture engineering and construction companies who are the primary driver's of Bluebeam within their organization.
Project managers typically oversee the planning, design, and/or construction of a project from start to finish. They consider themselves the “owner” of the project, so they obviously have a lot of responsibilities. These include communication with both owners and subcontractors, planning, design, and construction. As the managers of the project timeline, Project Manager need a way to streamline document management and communication across all across all team channels.
Some of the features of Bluebeam Revu that Project Managers love is the ability to have customizable, industry specific markups at the ready. Bluebeam ships with many standard markup tools on board for easy use, plus the best best in class markup technology makes creating custom markups a breeze. So, no matter if a user needs to simply highlight information and markup the the drawing, they can easily do it in blue beam with just a few clicks. Bluebeam even has the ability to calibrate the sheet to perform digital takeoffs and measurements.
Once takeoffs and markups are completed, the Project Manager can keep track of responsibilities and other important action items with the Advanced Markup List. Assignments can be made and managed and custom reports can be generated with a single click.
BIM or VDC Directors
Anyone in the construction business knows that AEC has changed more in the past 10 years then in the previous 50. New technologies and innovations have led to many advancements throughout the industry. With the introduction of new software platforms, new roles have emerged such as that of the BIM (Building Information Management) or VDC (Virtual Design & Construction) director. This person is responsible for managing the business information modeling and virtual design software applications for the company. The BIM/VDC job comes with its own set of challenges like keeping track of design cost quality for all of the company's projects and agreements that the company has with design firms.
This can be challenging because there always the risk of delays and cost overruns due to the complexity of today's construction projects. BIM/VDC directors are in charge of standardizing processes across projects and work-flows. Plus, they are responsible for defining solution stacks for projects and to bring you to new users on board. Obviously, these managers are concerned with maximizing value with successful implementations of people processes and technologies across the projects and throughout the company.
Bluebeam helps BIM or VDC directors simplify on-boarding of all new users with a simple to use software that performs all of the functions that they need. These Directors have ability to customize and standardize tools and templates to provide easy navigation and document management for all personnel involved.
The freely included and incredibly powerful Bluebeam Studio provides real time collaboration on centrally-located documents in the cloud that are easily shared both internally and outside of the organization. Studio serves as a single source of truth by keeping the latest versions of plans available to all invited users. Likewise, any file can also be launched in a Studio Session, which functions as a digital boardroom. This gives users access to the designated files simultaneously regards of their geographical location. Hosting a session with users in Austin, New York, and San Francisco collaborating together at the same time is an extremely powerful tool that help BIM/VDC Directors immensely.
CIOs - Chief Information Officers
As a member of the executive team the CIO or Chief Information Officer wants to incorporate the best technology for the company in order to improve performance increase efficiency. But, they are also concerned about budget constraints and how tech solutions contribute to the company’s bottom line. This often has CIOs moving in several directions at the same time - they wear a lot of hats.
CIOs (or CTOs) are in charge of the company-wide tech stack, data security, CAD/BIM/VDC systems, business analytics, business intelligence, and cloud mobility platforms. They are concerned with minimizing security risk and exposure for the entire company. Plus, just like Project Managers and BIM/VDC Directors, they need to ensure projects are delivered on time and on budget while minimizing risk.
These information officers need a way to provide clear communication across all teams. This is why Bluebeam Revu is revered by CIOs as some of the top firms in the United States. It delivers the best in class markup technology and industry specific tools that enable highly-efficient work-flows. Plus, the cloud-based Bluebeam Studio provide a path for improved collaboration inside and outside the organization.
Revu gives construction companies, and related subcontractors, the ability to do some really cool things within the software such as viewing pages as thumbnails, creating custom page labels both manually and automatically, and batch linking the sheets together.
Use the arrows to advance and rewind sheets in the set
If you want an even quicker and easier way to toggle between sheets, open the Thumbnails Tool in the side panel. The slider at the bottom of the panel lets you adjust the thumbnails to the size of your liking. From these, you can just click on one to jump to that specific page.
Create Labels that Make Sense and Help Your Workflow
Generally, creators of a multipage construction plan don't put too much effort into renaming the individual sheets. Usually, this is because many different files are usually “binded” together digitally, often with various different applications. This often results in a very basic naming convention yielding pages names such as 1, 2, 3, etc. But, there is a better way and it is super-easy.
From the Thumbnails View, select the Create Page Labels function from the top of the Thumbnails tab. Since there is no other sheet name data to reference, you will want to choose the Page Region selection.
This will use the OCR functionality within Bluebeam to grab the data from the title blocks in the plans. Simply draw a box around the area where you want to grab the information that you want.
Once completed, all of the pages should have the correctly associated page names. So, from the Thumbnails view, you can see both the images and the names of the sheets. From here, you can find the sheet that you need, click on the thumbnail, and directly navigate to that sheet in the set.
Get to Your Floor Plans Quickly with Bookmarks
Now that Page Labels have been created, it’s a snap to quickly organize these by bookmarks. From the side panel, jump into the Bookmark Tool. Note that (at any time) you can right click and choose Add Bookmark on any open document.
Right click on any open document to quickly add a bookmark.
However, if you have a large set of plans, with many pages, you want a quicker way to do this. Go into the Bookmarks Tab and look for the Create Bookmarks icon at the top of the panel.
Bookmarking pages allows you to quickly jump to the page that you need.
Hyperlink Pages for Greater Functionality
In the eXtreme version of Revu, you can create hyperlinks for callouts between pages. This gives you the ability to simply click a linked callout and jump to the referenced page. To do this via a batch method in Bluebeam Revu eXtreme, go to Batch in the top Command Bar and select Batch → Link → New.
Next, add the files that you want to link. If you already have the file open, pick Add Open Files. Otherwise, feel free to include any additional files that you choose. Then you need to pick your search source, either by Region or Page Label. Tip: If you have already created Page Labels in Thumbnails or Bookmarks, this is the easiest way.
A good practice is to go into Link Options and make sure that you choose to Include Appearance Properties of the links. This way, the links can be automatically highlighted for easy reference. After this, Generate Links to get a preview of what's going to be associated with the links. Select Run to complete the linking operation. Once this is completed, the connected callouts will link to the appropriate pages. This allows users to easily jump to referenced pages with a simple click.
Get even more info about Bluebeam Revu
- Overview of Bluebeam Revu
- What's Bluebeam Revu and Who Uses It?
- What's New in Bluebeam Revu 2018?
- Go back to top