Lately, a recurring question has come up with my construction clients regarding the comparison of Bluebeam® Revu® and PlanGrid.

Since many companies are looking for ways to become more paperless, both of these applications have become quite popular as digital workflow choices with Architecture, Engineering, and Construction (AEC).

But, which one is better? If a company is looking to take their wide-format workflow digital, which one should they choose?

Honestly, this question has a lot of moving parts, so the answer can be a bit dynamic. But, let’s dig in and take a look at the comparison of PlanGrid vs Bluebeam Revu. 

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Simply stated, PlanGrid is a construction software designed for use in the field on mobile devices providing real-time updates and seamless file syncing over Wi-Fi and cellular networks.

The tag line of the product is, “The construction app that works for you.” A strength of PlanGrid is the fact that it was developed as a construction tool from the ground up. Here are a few highlights.

  • Replaces paper blueprints and brings the benefit of version control to the users in the field
  • Enables users to always access a cloud-based master set of drawings
  • Project files are always up-to-date in real time. This keeps everyone on the project “on the same page”
  • Real-time updates and automatic file syncing

Bluebeam Revu


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Bluebeam Revu is a smart, simple, project efficiency and collaboration solution for deign and construction professionals worldwide. 

Revu leverages the PDF file format to improve project communication and streamline processes across the entire project lifecycle.

This functionality makes it a great tool for a wide range of industries including energy, legal, education, etc. But, architecture, engineering, and construction are the sectors who can benefit from Revu the most.

In fact, Bluebeam is built specifically for the AEC industry, with some native, industry specific functions.

  • Document Comparison and Overlay Pages for Quality Control

  • Advanced Suite of Markup and Measurement Tools (for takeoffs, etc.)

  • Bluebeam Studio for cloud-based collaborative reviews. Within Studio, Projects give you a single centralized location to store documents in the cloud. And Studio Sessions let project teams review, mark up, modify and update documents at the same time. 

Deep Dive - Bluebeam Studio

Bluebeam Studio is the completely free, cloud-based, collaboration platform that comes with every license of Revu.

Get your team members real time access and updates with Bluebeam Studio. It works as a single source of truth so you can save time and money through your project cycle.

More than simply a way to markup and annotate drawings, like adobe acrobat, Revu further enhances the experience by allowing users to maximize the meta data of each PDF file. 

Jobs and tasks can be assigned, checked off, and daily reports run right out of the program. 

Revu Studio offers two different ways to collaborate.

  • Studio Projects
  • Studio Sessions

Studio Projects function like a Project Management platform. Upload your project directories to Studio and start sharing.

Bluebeam will even keep the integrity of your file directory, so there is no need to make any special changes.

You can even upload any file type you like including Word documents, Excel Spreadsheets, images, PDFs, DWGs, etc.

Note: Bluebeam Revu will only open and view PDF files. Any other file types will require another software application capable of performing that task.

Bluebeam Studio - Projects

Once the files are in Projects, you can invite anyone you like to be part of that project via email. Once they have permission, they will see the most current version of the file available. So, if any changes have been made, the cloud-based version will reflect that.

Bluebeam Studio - Invite other users

If a user wants to mark up the drawing or make other changes, they will need to “check out” the file, preventing anyone else access to it until it is checked back into Projects. 

Studio Sessions is a truly powerful collaboration tool that allows you to meet with others live to review and annotate drawings. Think of it as a digital meeting room that allows you to collaborate from anywhere. You can either created a brand-new session or take any file in Studio Projects and launch a Session.

Bluebeam Studio Session from Projects File

Like PlanGrid, Bluebeam allows you to store project files in the cloud for real-time updates and viewing on mobile devices in the field. But, Bluebeam will give you many more editing options from the desktop.

  • Gain access to customizable, easy-to-use markup tools to simplify communication across teams, and the harness the dynamic power of the Markups List

  • Draw markups with RFI (request for information) and sketch content

  • Update plans with progress photos from any stage

  • Quickly run daily reports for construction projects from the Markups List

  • Expansive Bluebeam Studio (cloud-based) file tree includes any file type that you wish to upload to the project

Bluebeam Revu for iPad

When it comes to mobile access, Bluebeam Revu for iPad is a fantastic and inexpensive tool that works in harmony with the standard desktop application.

For just a few bucks, the iPad version of Revu is a great tool for field crews to use for a punch list or progress photos.


Sync files - Store files between your iPad and Studio Projects, Dropbox®, Box®, Citrix® ShareFile® or WebDAV accounts 

Search - Easily view PDF details, find text and jump to bookmarks 

Tool Chest - Use customizable markup tools and save them for later 

Markups List - Track all markups added to your PDFs in an integrated list 

Measure - Verify measurements in the field 

Capture - Great for Punch Lists and you can embed multiple photos and videos into markups 

Simply download Revu for iPad directly from the Apple App Store.

[Get Revu for iPad here]

What they have in common

Now that the basic functionality, let’s see the similarities between the two.

  • Both are available “offline” in the field so that edits can be made and  the files will be updated when the mobile device is synced to the data in the cloud.

  • Both PlanGrid and Bluebeam provide PDF creation, markup, and editing capabilities.

  • Both platforms allow hyper linking to referenced sheets

  • Both are capable of embedding photo attachments within sheets

So, PlanGrid vs Bluebeam – Which is Better for Your Project?


If you have done some of your own research on this, you might have run across a Reddit thread comparing the Plangrid vs Bluebeam.

One of the posts that sums it up best, “It’s like asking ‘sports car or pickup’. Yes, both will get you somewhere, but they do it in different ways, and one is better than the other based on where ‘somewhere’ is.”

After giving this quite a bit of thought, the best conclusion is that PlanGrid is a great tool to use if your primary goal it to give your field crew instant access to the most updated information stored in the cloud.

This will allow them to quickly access current version files, take pictures, make notes, and edits on the sheet via a mobile device.

Otherwise, Bluebeam is a great choice when leveraging the full potential of the PDF file format to improve project communications and streamline processes across teams. 

This gives Bluebeam Revu a much larger reach that just construction. Also, there are plenty of training resources available for Bluebeam training or assistance, including an expansive library of tutorial videos.

Also, when you want a hard copy, Revu serves as a great print submission tool to a wide format printer. There are plenty of options readily available in the print window for users to access.

Ultimately, the best suggestion would be to try them both. Each will help you save time and money, and let you test drive a free trial. PlanGrid offers their “Hammer” account which is free to use and includes 50 sheets so you can get started. Alternatively,

Bluebeam offers a free 30-day no-obligation trial of Revu. Best of luck on your paperless journey.


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Editor's note: This article was originally published in 2016. Updated May 2019. 

What is Bluebeam Revu and who uses it?

Kevin Vaughan
Post by Kevin Vaughan
May 11, 2019
Kevin Vaughan is the Vice President of TAVCO and heads up Sales, Digital Marketing, and E-Commerce channels. With over two decades of experience, he has received various awards for sales performance and channel growth. Published articles focus on AEC technologies including laser scanning, 3D cameras, CAD software, and large format plotters. When he is not geeking out on new technologies, you can find him hanging with his wife and kids, playing guitar, or Scuba diving.